Fee billing your office actually enjoys using.
Invoices, payments, scholarships, and every little extra item — handled in one place, so nothing slips through and month-end is quick.
Hosted for you — nothing to install, nothing to keep running.
Everything the account section touches — in one place
IRD-Verified Registered billing software with the Inland Revenue Department (IRD), Nepal.
The fiddly bits, handled
Fee software usually gets the big invoice right and drops everything around it. EduKunja is built the other way round.
Discounts that don't become a spreadsheet
A scholarship in EduKunja is a percentage discount — overall or on a specific fee head — applied automatically while each student's invoice is worked out. Assign it to exactly the students it covers, switch it on or off without losing the list.
- Per-head or overall discounts, resolved into every invoice
- Assign, review, and adjust the student list any time
- The government scholarship-disclosure filing exports in one click — not rebuilt by hand each year
- A scholarships report shows who received what, and how much
| Scholarship | Applies to | Discount | Students |
|---|---|---|---|
| Staff ward | Overall | 50% | 6 |
| Merit — top 3 | Tuition | 100% | 3 |
| Sibling | Overall | 10% | 24 |
| Single guardian | Transport | 100% | 4 |
Scholarships → one click to the disclosure export
The extra item that never misses the invoice
A copy here, an exam form there, a replacement ID card. The moment it happens, queue it against the student — EduKunja folds it into that student's next generated invoice automatically. Nothing to remember at month-end.
- Add an item to a student in seconds, from their profile or a single Extra Items screen
- Auto-billed on the next invoice — no manual line to add, none forgotten
- One screen shows every unbilled extra item across the whole school
- Mark an item returned and it drops off
| Student | Item | Amount | On next invoice |
|---|---|---|---|
| Sneha Gurung | Exam form | रु 350 | Queued |
| Aayush Sharma | 2 × exercise copy | रु 120 | Queued |
| Rojan Thapa | ID card replacement | रु 200 | Queued |
Extra Items — nothing billed twice, nothing missed
Fast enough for one person to run
The whole app is shaped so one office person can bill a school without a training course. Set every class's fees in a single grid. Generate one student's invoice from a popup. See a preview before anything is created.
- Fee Structure — one Excel-like grid of class × fee head, saved all at once
- Generate an invoice for a single student without leaving their profile
- A review step before invoices generate or a class is promoted
- Quick student search from anywhere; cascading class → section pickers
- Import your existing lists with a column-mapping wizard and a sample file
| Class | Tuition | Transport | Lunch |
|---|---|---|---|
| Nursery | 1,600 | 1,100 | 900 |
| LKG | 1,700 | 1,100 | 900 |
| Class 1 | 1,900 | 1,200 | 900 |
| Class 2 | 2,000 | 1,200 | — |
Fee Structure — type a rate, save once
From admission to receipt
One system for the whole fee cycle, so the office stops stitching together Excel files and PDF templates.
Classes, sections & students
Enrol students with photos and multiple guardians, organise them into classes and sections, and promote a whole class up a grade in one reviewed step.
Fee heads & the Fee Structure grid
Tuition, transport, lunch, exam, plus any custom head. Set every class's rates once in a single grid, with per-student overrides where they're needed.
Scholarships & disclosure report
Percentage discounts, overall or per head, applied straight into the invoice — and the government disclosure filing exported in one click.
Extra items, auto-billed
Queue an ad-hoc charge against a student and it lands on their next invoice by itself. One screen tracks everything still unbilled.
Letterhead PDF invoices
Generate for a student, a section, or the whole school. Each invoice prints on your letterhead with an adjustable content area and a live preview.
Payments & live due ledger
Record full or partial payments, carry opening balances from before EduKunja, and see billed / paid / due update the moment you save.
SMS fee reminders
Send due-payment reminders to one guardian, a class, or every family with a balance — plus custom notices and full send history.
Reports on the B.S. calendar
Dues, collections, service usage, scholarships, a full ledger, income vs. expense, and an audit log — every date in Bikram Sambat.
Import & export everywhere
Every list — students, classes, fee heads, payments, the Fee Structure — imports and exports as XLSX, with a mapping wizard and a sample file.
Live in an afternoon
No servers to buy, no templates to design. Import what you have and start billing.
Set up your school
Upload your logo and letterhead, pick your brand colour, set your fiscal year.
Import your data
Bring classes, students, and guardians in from your existing spreadsheets.
Set your fee structure
Enter each class's fees once in the grid; rates flow to every student, with overrides where needed.
Bill, collect, remind
Generate invoices, record payments, and send reminders from the same screen.
The whole school's money at a glance
Open EduKunja and see collections by month, dues by class, and payment trends — not just a student count. The charts refresh as payments come in.
- Monthly billed vs. collected
- Outstanding dues broken down by class
- Quick links to the workflows you use every day
Collections by month (B.S.)
Frequently asked
Yes — every date across the app is shown in Bikram Sambat, invoice periods follow the Nepali months, and reporting is organised by the Nepal fiscal year.
A scholarship is a percentage discount — overall or on one fee head — applied automatically while the student's invoice lines are worked out, so the maths is always right. When the government disclosure filing is due, it exports in a single click.
You queue the item against the student when it happens. EduKunja folds it into that student's next generated invoice automatically — there's no manual line to add and none to miss. A dedicated Extra Items screen lists everything still unbilled across the school.
Every list in the app imports from XLSX with a column-mapping wizard and a downloadable sample file — classes, students, guardians, fee heads, the Fee Structure, payments, and opening balances.
It's built for one office person to run. The Fee Structure replaces dozens of forms, invoices preview before they generate, and student search is one keystroke away from anywhere.
No. EduKunja is hosted for you — nothing to install and nothing to keep running. On-premise hosting is available if your school requires it.
See EduKunja with your own fees
No form to fill in — call, message, or email and we’ll set up a walkthrough with a class of your own data loaded.